During this unique time, many companies are making the switch to a remote-only workplace. This is uncharted territory for many organizations and can present itself with some challenges.
At Compudyne, the majority of our organization is working remotely while serving our clients. We can’t wait to get back to the office but, in the meantime, here are some tips for maintaining productivity while working at home.
For starters, give yourself grace. It’s okay to feel any combination of emotions and stress during this time. Try to stay positive and set yourself up for success.
Remote Communication – Done Right
There are several platforms to choose from for communication and collaboration when working remotely. Make sure everyone has access to the appropriate tools and understands how to use them, so you can still collaborate as a team.
- Video Conferencing (WebEx, Microsoft Teams, Zoom, gotomeetings)
- Instant Messaging (Microsoft Teams, Slack, Spark, Hangouts)
- File Sharing Applications (OneDrive, SharePoint, Dropbox)
Be clear and concise – don’t be afraid to over-communicate.
Communication can be misinterpreted over email, pick up the phone or arrange a video meeting.
Set standing meetings with your team to check-in and see how things are going.
- Regular open communication ensures that everyone is held accountable and allows the team to debrief and set expectations for the days ahead.
- Maintain personal connection through social check-ins with internal teams and clients through virtual happy hours, lunch or coffee chats.
Ensure your Technology is Setting you up for Success
Have the right equipment
A noise-canceling headset, dual monitors, and a nice webcam can make a big difference when working remotely.
Cybersecurity and Remote Work
Use strong passwords and two-factor authentication – It’s as important as ever to ensure all accounts are protected with strong passwords. Multi-factor authentication involves an extra step to add an extra layer of protection for your accounts.
Look out for phishing emails and sites – During this time, phishing emails will likely target remote workers to steal personal information or gain access to a company’s accounts.
Set up firewalls and anti-virus software
Don’t send any sensitive data via email if you are not currently using an email encryption service. Take advantage of document sharing services such as Dropbox or Microsoft OneDrive/SharePoint.
Use your corporate device for work with a VPN
Lock your corporate computer when away – this is a good habit to establish in general to protect yourself and your organization’s information
Find a Workspace that Allows you to Stay Focused
Having a designated workspace can increase productivity and help you stay on task
- If you have an office space you can use, do that.
- Get off the couch and off your bed. Getting too comfortable can hinder productivity.
- Don’t have an office space to use? Create a makeshift workspace.
- Add a standing desk to reduce sitting time
Stick to a Schedule and Maintain Your Routine
Set a routine of when to start working, when to take a lunch break and when to stop working. Time blocking your calendar can also help you stay on task.
- Get ready for the day as if you were going into the office
- Stick to your routine as much as you can to help maintain a healthy home and work-life balance
- Don’t forget to take breaks – stretch, make a cup of coffee, take a walk.
Just remember that we are all in this together. As your IT solutions provider, we are here to help. Please don’t hesitate to reach out.